Quick Tip: Microsoft Word: Paragraph Markers

When drafting a formal document, formatting is often a key challenge. Maybe your organization always uses two spaces after a sentence instead of one, or you’re not sure why a table looks the way it does. In this quick tip, I’ll show you how to turn on the paragraph markers so you can see how Word is formatting a document.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft Word: Styles

Whether you’re writing a book, an opinion article, or even a grant proposal, you want your document to look professional. When you have different headers and sub-headers, sections and lists, it can get tricky stay consistent – did you use 24 pt font, or 28 for that header, and why is there a random indent in that paragraph? In this quick tip, I’ll show you how to use Word’s built-in styles, making it easier to navigate your document and helping your text look clean and professional.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft PowerPoint: Slide Sorter

Have you ever realized that a number of slides in your PowerPoint presentation would actually do much better all the way at the end, or the entire structure of the presentation just feels off? Rearranging the slides in your presentation using just the side pane can be a pain. Thankfully, the Slide Sorter view lets you not only click and drag slides from one spot to another, but rearrange section order as well, as I’ll show you in this quick tip.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft PowerPoint: Sections

The longer the PowerPoint presentation gets, the harder it is to manage its slides. Dividing the slides into different sections can make it easier to make sure you have the right slides in the right spot, as well as keeping like slides together. I’ll show you in this quick tip how to add sections to your PowerPoint presentation to help organize and manage your slides.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft PowerPoint: Change Shape

The solid-filled shape behind your text is a great way to make the text on your slide stand out. However, sometimes the shape itself stands out a little too much – maybe the circles look too soft, or the squared edges too hard. In this quick tip, I’ll show you a fast and easy way to change the shape behind your text, making it blend better with the background.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft PowerPoint: Transparent Fill

Filling a text box with a solid color is a convenient way of making the text on your slide stand out. It’s almost necessary in a presentation where you have a background with a lot of contrasting colors, but it has the trade off of covering up part of your image. In this quick tip, I’ll show you how to adjust the transparency on your text box fill so that your text is readable and stands out, but you can still see the background on your slide.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft PowerPoint: Image Background

Sometimes a solid-colored background isn’t what you really need for your presentation. You may want to show an image, or many different images, instead. PowerPoint allows you to set the image you desire as the background for a slide, and we’ll go through how to do this in this quick tip.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft PowerPoint: Animations

PowerPoints are a great visual way to provide information to an audience, and are often helpful in organizing ideas in a linear way. However, when going from one slide to the next, especially if there’s a lot of text, it can be hard to keep your audience focused on where you’re at. In this quick tip, I’ll teach you how you can use PowerPoint animations to keep your presentation interesting without becoming too distracting.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft Outlook: Rules

It’s pretty easy to start getting dozens or hundreds (or thousands) of emails a day. Certainly many of them can be tossed into a spam folder, or set aside for later, but it’s a time-consuming process, and it can take a while until you come across the emails you need. I’ll show you in this quick tip how you can start applying rules to your emails, whether that means sorting them into a specific folder or marking them as a higher priority, to manage your incoming and outgoing mail.

See more quick tips here: Quick Tips for Microsoft Office Applications.

Quick Tip: Microsoft Outlook: Turn Off Notifications

If you’ve read just about anything of mine, you’ll probably know that I’m a big fan of flow. That is, the highly productive state of focus that takes quite a bit of effort to get into – and is quite easily broken if something distracts you, like an email notification. If you need to stop hearing the chimes, getting notification popups, or you’re just annoyed by that little mail icon on your desktop, I’ll show you how in this quick tip.

See more quick tips here: Quick Tips for Microsoft Office Applications.